Privacy Policy

We (TechSmarte) comply with the data protection principles when gathering and using personal information.

About the information, we collect and hold

If you submit information with our site, we will collect, both personal data about you (such as your name and contact details), as well as sensitive personal data (such as certain information in your CV). This personal data will be stored, processed, used and disclosed by us in the following ways:

  • To provide our staffing/recruitment services to you and to facilitate the process.
  • Access data about you for vacancies which we deem may-be relevant for you.
  • Sharing your information to our partners in order to apply for jobs or to assess your eligibility for openings.
  • To market our full range of recruitment and IT services to you (both permanent and contract services).
  • To answer your queries.
  • To disclose to third parties where we have retained them to provide services that you or our clients have requested, such as references, qualifications, and criminal reference checking services, verification of the details you have provided from a third party source, psychometric evaluations or skill tests.
  • To regulatory or law enforcement agencies if we believe in good faith that we are required by law to disclose it in connection with the detection of crime, the collection of taxes or duties, in order to comply with any applicable law or order of a court of competent jurisdiction, or in connection with legal proceedings.
  • To carry out obligations arising from any contracts entered into between you and us.

Where information may-be held

Information may be held at our offices and those of our group companies, and third-party agencies, service providers, representatives and agents as described above. Information may be transferred internationally to other countries around the world, including countries that do not have data protection laws, for the reasons described above. We have security measures in place to seek to ensure that there is appropriate security for information we hold.

Keeping your personal information secure

We have appropriate security measures in place to prevent personal information from being accidentally lost, used or accessed in an unauthorized way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorized manner and are subject to a duty of confidentiality.

We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.

The information we collect How we collect the information Why we collect the information How we use and may share the information
Your name, contact details (ie address, home, and mobile phone numbers, email address, SSN/National ID) From you, from people who know you, from databases to which we have a subscription such as job boards or LinkedIn Legitimate interest: to ascertain your interest in finding work To contact you to ascertain your interest in particular vacancies. Information shared with third-party providers of software in the following categories: - vendor management systems - applicant tracking systems - onboarding systems
Your work history, skills, experience, and educational background From you, from databases to which we have a subscription such as job boards or LinkedIn Legitimate interest: to assess your suitability for vacancies which may interest you To determine your suitability for particular vacancies
Your emergency contacts (ie name, relationship and home and mobile phone numbers) From you Legitimate interest: your safety and security In case of emergencies
Details of salary and benefits, bank/building society, National Insurance and tax information, your age From you To perform the contract including payment of salary and benefits. Legitimate interests: to maintain records and to comply with legal, regulatory and corporate governance obligations and good practice To ensure you receive the correct pay and benefits. Information shared with regional Revenue & Customs as well as any pension scheme.
Your nationality and immigration status and information from related documents, such as your passport or other identification and immigration information From you and, where necessary, the regional government offices. To enter into/perform the contract. To comply with our legal obligations. Legitimate interest: to maintain records. To carry out right to work checks. Information may be shared with the local government offices.
A copy of your driving license From you To perform the contract. To comply with our legal obligations. To ensure that you have an acceptable driving record
Information in your sickness and absence records (including sensitive personal information regarding your physical and/or mental health) From you, from your doctors To perform the contract. To comply with our legal obligations. Legitimate interests: to maintain records and to comply with legal, regulatory and corporate governance obligations and good practice, to ensure safe working practices. To maintain records, to administer sick pay entitlement, to follow our policies. To comply with our legal obligations to your Information shared with local government offices.
Your racial or ethnic origin, sex, and sexual orientation, religious or similar beliefs From you To comply with our legal obligations and for reasons of substantial public interest (equality of opportunity or treatment) To comply with our equal opportunities monitoring obligations and to follow our policies
Criminal records information, including the results of Disclosure and Barring Service (DBS), checks Or regional equivalent government office. From you and the DBS To perform the contract. To comply with our legal obligations. To carry out statutory checks. Information shared with DBS and other regulatory authorities as required.
Credit check information From a credit reference agency To perform the contract To determine your suitability for particular vacancies
Financial sanctions checks From government databases To perform the contract To determine your suitability for particular vacancies
Skills assessment From skills assessment providers To perform the contract To determine your suitability for particular vacancies
Information on complaints raised by or involving you From you, from other individuals, from clients To perform the contract. To comply with our legal obligations. Legitimate interests: to maintain records and to comply with legal, regulatory and corporate governance obligations and good practice. For staff administration, to follow our policies and to deal with grievance matters. Information shared with relevant employees of us and any relevant client.
Information on conduct issues involving you From you, from other individuals, from clients To comply with our legal obligations. Legitimate interests: to maintain records and to comply with legal, regulatory and corporate governance obligations and good practice, to ensure safe working practices. For staff administration and assessments, to follow our policies, to monitor staff performance and conduct. Information shared with relevant managers, relevant employees of us and any relevant client.
Details of your time and attendance records From third parties, you identify to us Consent. To comply with our legal obligations. Legitimate interests: to maintain records and to comply with legal, regulatory and corporate governance obligations and good practice. To determine your suitability for particular vacancies. Information shared with clients.
Details in references about you that we give to others From your records To perform the contract. To comply with our legal obligations. Legitimate interests: to maintain records and to comply with legal, regulatory and corporate governance obligations and good practice. To provide you with the relevant reference. Information shared with the recipient(s) of the reference.

What we track

We do not use any intrusive cookies on the websites to collect your personal information. We use industry-standard third-party cookies such as Google Analytics to track your behavior online and gain statistical information at an aggregated level in the following ways:

We track the number of visits to the website, where each visitor came from (i.e. the website you visited prior to coming to the website) and where each visitor goes to from the website (i.e. the website you visit after leaving ours).

A cookie is stored on your device for no longer than two (2) years which is linked to your IP address. Cookies are small text files that your web browser stores on your device. This allows us to track whether you return to the website.

How to manage cookies

Unless you have adjusted your browser settings so that it will refuse cookies, our systems will issue cookies each time you access the website.

You may refuse to accept cookies by activating the setting on your browser which allows you to refuse the storing of cookies. This will remove all the details from the cookie. However, if you select this setting you may be unable to access certain parts of the website or use certain functionality.

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